UC Santa Barbara Policy 4000
Policies
Issuing Unit: Student Affairs Date: February 1, 1985
COMMUNITY SERVICE PROJECTS
I. REFERENCES:
A. Vice President McCorkle's memorandum of January 24, 1973,
presenting Guidelines for Community Service Projects.
B. Chancellor Cheadle's delegation of authority to Vice
Chancellor, Student Affairs, re Community Service Projects,
dated June 7, 1971.
II. POLICY:
A. Use of Funds:
Allocations for Community Services will support the establishment
of offices and programs for the design, development, and
coordination of student volunteer work in local human and social
service agencies, including hospitals, local government, prisons,
social welfare agencies, and tutorial programs.
1. Projects shall be those developed and maintained by the
campus; grants shall not be made to outside agencies. The
Community Affairs Board of the Associated Students, UCSB,
shall be considered the agency eligible to receive
Community Services Project funds.
2. Funds may be provided for establishing offices including
such items as salaries for office staff, supplies, and
transportation of student volunteer workers. Conditions
for hiring personnel shall be as follows:
a. Personnel shall be hired only in an office administration
or training capacity; funds will not be used to pay
student-volunteers for their services.
b. Personnel hired under Community Service Projects funds
will be UCSB/University employees subject to standard
University personnel procedures. Any alternative to
this must be worked out with the approval of the
Assistant Vice Chancellor, Staff Personnel.
3. All groups requesting such funds must meet Community Affairs
Board funding request policies, which include a requirement of
active participation in CAB for a specified number of
quarters prior to a submittal for funds. These policies
shall be established by the CAB Coordinating Board and
will be on file in the CAB Office.
B. Funding Resources:
1. University Registration Fee Funds. Allocations from University
Registration Fees, as determined by the Chancellor, will
be made to support Community Service Projects.
2. Matching Funds. For every two dollars of University
Registration Fee Funds which are budgeted for Community
Service Projects, one dollar will be provided from ASUCSB
fees, alumni gifts, local foundations, private gifts, or
other sources as available.
C. Project Evaluation:
Projects will be evaluated according to procedures and goals
established each year by each project. In addition to service
to the community, opportunities for student-volunteer work will
also serve as criteria for evaluation. Staff and student
personnel of the Community Service Projects will prepare a
report each Fall which evaluates that year's program.
FUNDING AND ADMINISTERING
COMMUNITY SERVICE PROJECTS
I. PURPOSE AND SCOPE:
This procedure establishes guidelines with regard to annual
submittal, evaluation, approval, and implementation of funding of
Community Service Projects through allocations from University
Registration Fees, in accordance with Policy 4000.
II. REFERENCES:
A. UCSB Policies Manual, Policy 4000, Community Service Projects.
B. Vice President McCorkle's memorandum of January 24, 1973,
presenting Guidelines for Community Service Projects.
III. PROCEDURE:
A. Project Requests and Evaluations:
1. Annual requests for University Registration Fees for
Community Affairs Board Projects shall be submitted to the
Vice Chancellor, Student Affairs, in the campus budget
process by the Community Affairs Board of the Associated
Students, UCSB, via the Executive Director, ASUCSB.
Requests should include the following information:
a. Brief description and justification of project.
b. Statement of goals and objectives.
c. Statement of standards of measurement to be used in
evaluating the project.
d. Proposed period of operation.
e. Expected number of participants and a rough
indication of time commitments per student-volunteer
(e.g., hours/week, etc.)
f. Expected number of persons to be served.
g. Statement of relationship of new program to existing
campus or community programs; if formal arrangements
are made with such groups, a copy of the written
agreement, signed by the Executive Director, ASUCSB,
should be included.
h. Projected budget, including:
(1) Breakdown of program costs specifying such items
as transportation, publicity, educational
supplies, staff costs, field trip costs, etc.
(2) Statement of projected income including
commitments from sources of matching funds.
i. Statement of long-range plans for program and program
financing (i.e., one year, permanent, future
alternative sources of income.)
2. Fund requests for proposals which have been previously
funded should include an evaluation covering the
following:
a. Brief project justification and description.
b. Statement of goals and objectives.
c. Statements of standards of measurements.
d. Period of operation.
e. Number of participants (student volunteers, including
estimate of time per volunteer, e.g., hours/week).
f. Number of persons served.
g. Evaluation.
h. Projected budget, including:
(1) Breakdown of program costs.
(2) Breakdown of projected income.
(3) Explanations of changes from previous budget,
including price increases due to inflation.
3. Projects which have received funding but which discontinue
their operation either during or at the end of the year
should submit a brief evaluative statement including an
indication as to why the project was discontinued. Funds
remaining would be returned to the Community Affairs Board
for reallocation (see paragraph C.3 below).
4. The Community Affairs Board will be notified when one-time
Registration Fee funds become available to the campus.
Request(s) for one-time (non-recurring) need will then be
submitted to the Vice Chancellor, Student Affairs,
according to instructions issued, by the Community Affairs
Board of the ASUCSB. The request should contain details
regarding the stated need and the amount requested.
B. Review Processor Requests:
All funding requests for Registration Fees for Community
Service Projects will be submitted in the campus budget process
to the Vice Chancellor, Student Affairs, by the Community
Affairs Board. A corresponding request for matching Associated
Students funds will be submitted by the Community Affairs Board
to the A.S. Legislative Council. Such submittals will be
prepared by CAB in consultation with the Executive Director,
ASUCSB. All groups requesting such funds must meet Community
Affairs Board funding request policies, which include a
requirement of active participation in CAB for a specified
number of quarters prior to a submittal for funds. These
policies shall be established by the CAB Coordinating Board and
will be on file in the CAB Office.
C. Administration of Funds:
1. Following approval by the Chancellor and by Legislative
Council, the funds will be administered by the A.S.
Accounting Office under the supervision of the Executive
Director, ASUCSB. An official copy of the approved budget
will be sent to the Executive Director, ASUCSB, and A.S.
Accounting Office by the Vice Chancellor, Student Affairs.
The Executive Director, ASUCSB, will verify by memo to the
Vice Chancellor, Student Affairs, when the matching funds
have been committed by Legislative Council.
2. Once availability of both Registration Fees and matching
funds has been guaranteed, the Associated Students will
issue a letter to the Vice Chancellor, Student Affairs,
with copies to the UCSB Accounting Office.
3. After the original budget has been approved by Legislative
Council and the Chancellor, transfers between approved
projects must be approved by Legislative Council.
Please direct questions about these policies to Meta.Clow@vcadmin.ucsb.edu. For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
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Last Modified By: EBH, 7/09/98