UC Santa Barbara Policy 4450
Policies
Issuing Unit: Student Affairs Date: October 1, 1979
AGENCY FOR
INTERNATIONAL DEVELOPMENT (AID)
CONTRACTS
I. PURPOSE AND SCOPE:
This procedure establishes the method by which tuition and related
fees may be paid for international students under an AID contract.
II. REFERENCES:
None.
III. PROCEDURE:
Responsibility Action
AID, Office of International 1.Prepare the Contract
Training for Participant Training
(Attachment A), estimating the
UCSB fees, and send six copies
to the UCSB Dean of
International Students.
Dean of International 2.Verifies that the student
Students has been admitted.
3.Reviews the AID fee estimate.
If the estimates are
inaccurate, the actual costs
should be inserted in the
appropriate boxes.
Contracts and Grant Officer 4.Sends the six copies of the
contract to the UCSB Office of
Research Development and
Administration.
Contracts and Grant Officer 5.On behalf of The Regents,
reviews and approves all
contracts which state that the
contract is subject to and
governed by agency General
Provisions.
6.Marks the appropriate box,
agreeing to or rejecting the
contract; signs the contract
and prepares an appropriate
transmittal letter:
a.Retains one copy of the
contract for files.
b.Returns, with the original
transmittal letter, the
original and four copies of
the contract to:
Department of State
Agency for International
Development
Office of International
Training
Washington, D.C. 20523
Attn: Programming Officer
c.Distributes a copy of the
transmittal letter to the Dean
of International Students and
Student Financial Services.
The Accounting Office is to
receive a copy of the
transmittal letter, along with
a copy of the contract.
7.Reviews the contract. If
approved by UCSB, executes the
contract on behalf of the
Government and returns an
originally signed copy to the
Office of Research Development
and Administration.
Office of Research 8.Makes two duplicate copies
Development and Administration of the signed contract and
sends a copy to the Dean of
International Students and a
copy to Student Financial
Services. If a graduate
student is involved, a copy
will also be sent to the
Graduate Division. (The
originally executed copy will
be retained in the Office of
Research Development and
Administration) Refers billing
forms to the Accounting Office.
Accounting Office 9.Prepares claim forms for AID.
Student Financial Services 10. Prepares fee offset in
accordance with the contract.
11. Establishes record for
consolidation; adjusts
student's financial aid, if
necessary.
12. Compares fee offsets with
contract copies and makes any
adjustments as required to
conform with current fee
schedule (see Section 3,
Changes in Tuition Fees, and
Section 4, Conflicts between
Contract and Catalog, in the
General Provisions).
Dean of International 13.Assures compliance with
Students the General Provisions,
particularly Section 5,
Transcripts, and Section 6,
Withdrawal of Students
IV. ATTACHMENTS:
A. AID Contract for International Training.
B. General Provisions, Contract for Participant Training.
Please direct questions about these policies to Meta.Clow@vcadmin.ucsb.edu. For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
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Last Modified By: EBH, 7/09/98