UC Santa Barbara                                      Policy 4435
  Policies                                              
  Issuing Unit: Student Affairs                         Date: February 1, 1985
  
  
  
  
                    MINIMUM ACADEMIC PROGRESS
                  FOR FINANCIAL AID ELIGIBILITY
  
  I.   REFERENCES:
  
       A.   Federal Manuals or Draft Regulations for: Educational
            Opportunity Program National Defense Student Loan Program
            Work-Study Program
       
       B.   University of California policies in regard to eligibility for
            various funds.
       
       C.   California State Scholarship and Loan Commission policies in
            regard to eligibility for receipt of California State
            Scholarships and College Opportunity Grants.
  
  II.  POLICY:
  
       The Federal and state funds utilized to assist needy students
       require that "satisfactory academic progress" towards a degree
       objective be maintained by the recipient in order to qualify for
       continued assistance.
  
       A.   Regularly Enrolled:
       
            The student must be enrolled in a regularly prescribed
            curriculum which is oriented towards the attainment of a
            specific degree.
       
       B.   Undergraduate Students:
       
            Undergraduate students must pass at least 36 units each
            academic year (fall, winter, and spring quarters) during which
            aid is received. Those undergraduate students completing
            between 24 and 35 units in an academic year are placed on
            financial aid warning status. Aid is not withheld from the
            student placed on the warning status so long as the student
            passes at least 36 units each year for the remainder of
            undergraduate enrollment at UCSB. Students who are not making
            satisfactory academic progress will be placed on financial aid
            suspension status. Students are placed on financial aid
            suspension status if they pass less than 6 units in one
            quarter, or pass less than 36 units in a year during which they
            are on financial aid warning status. While on financial aid
            suspension, a student cannot receive university, state, or
            federal aid for a minimum of one calendar year from the time of
            the suspension. Undergraduate aid recipients are expected to
            complete their graduate requirements within five years. Thus, a
            student may receive aid for a maximum of 15 quarters.
       
       C.   Limited Status and University extension Students:
       
            To receive aid, a student must be enrolled in a program of
            study leading to a degree. University Extension and limited
            status students do not meet this requirement; therefore,
            students in these programs are not eligible for financial aid
            at UCSB.
       
       D.   Graduate Students:
       
            The Graduate Division and the individual graduate departments
            monitor the academic progress of graduate students, and the
            concept of "normative time" is applied. Normative time is the
            number of years considered reasonable for completion of a
            particular Ph.D. program by a full-time student. Duration
            varies by department, from 4.5 to 8 years, and is measured from
            the time the student begins graduate study at any level.
       
            Exceptions to the above policy can be made only upon the
            approval of the Chancellor or his designee.
       

Please direct questions about these policies to Meta.Clow@vcadmin.ucsb.edu. For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu. 

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Last Modified By: EBH, 7/09/98