UC Santa Barbara                                      Policy 4100
  Policies                                             
  Issuing Unit: Student Affairs                         Date: February 1, 1985
  
  
  
  
                  REPORTING DEATH OF A STUDENT
                                
  I.   PURPOSE AND SCOPE:
  
       This procedure establishes guidelines to insure that appropriate
       offices are informed of the death of a student, both to prevent
       inappropriate material from being sent to the family and to permit
       condolences being sent if desired.
       
  II.  REFERENCES:
       
       UCSB Policies Manual Policy 5512, Display of Flags on the UCSB
       Campus.
       
  III. PROCEDURE:
  
       Any office or individual in the University community who learns of
       the death of a student should notify the Office of the Dean of
       Students, so that the matter can be investigated and procedure
       described below initiated.
       
       Responsibility                          Action
       
       Office of the Dean of Students  1.  Writes a memorandum, giving the
                                           name, date of death, cause of
                                           death (if known) and name and
                                           address of next of kin, to the
                                           Registrar, with copies to:
       
                                           a.  The Chancellor's Office and VC
                                                  Administrative Services
       
                                           b.  Public Information Office
       
                                           c.  Student Financial Services
       
                                           d.  Loan Collection Office
       
                                           e.  Major department and student's
						  major
       
                                           f.  Student Health Service
         
                                           g.  Graduate Division (if 
						  appropriate)
       
                                           h.  Associated Students President
						  (if appropriate)
       
                                     2.  Drafts a letter of condolence to
                                     next of kin, as appropriate.
       
       Registrar's Office            3.  Upon receipt of the memorandum
                                     initiates withdrawal.  (No petition
                                     is circulated but student's name is
                                     published on withdrawal list).
       
                                     4.  In the event a posthumous degree
                                     is to be awarded, notifies the
                                     Office of the Dean of Students
                                     and sends the diploma to the
                                     Chancellor to be forwarded to the
                                     next of kin.
       
                                     5.  If death occurs within the refund
                                     period, refund will be processed
                                     according to normal procedures,
                                     except that the refund will be
                                     made payable to the next of kin
                                     (if next of kin is not known,
                                     check will be made payable to the
                                     student).

Please direct questions about these policies to Meta.Clow@vcadmin.ucsb.edu. For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu. 

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Last Modified By: EBH, 7/09/98