UC Santa Barbara Policy 5835
Policies
Issuing Unit: Administrative Services Date: February 1, 1985
ACCESS BY EMPLOYEE ORGANIZATIONS
I. REFERENCES:
A. UCSB Policies Manual, Policy 5604, Facility Scheduling During
the Regular Academic Year.
B. UCSB Policies Manual, Policy 5606, Facility Scheduling During
the Summer Months.
C. Campus Regulations Applying to Campus Activities,
Organizations, and Students.
II. POLICY:
On University grounds open to the public generally, all persons may
exercise the constitutionally protected rights of free expression,
speech, assembly, worship, and distribution and sale of non
commercial literature incidental to the exercise of these freedoms;
such activities shall not interfere with the orderly operation of
the campus and must be conducted in accordance with campus time,
place, and manner regulations.
Employee organizations may have reasonable access to University
employees. Such activity should comply with the following
regulations and not disrupt daily work activities, teaching, and
research in any fashion. This policy does not apply to employee
organizations or their representatives when they are representing
employees in grievances and administrative reviews pursuant to Staff
Personnel Policies 280 or 290, Section 140 of the Academic Personnel
Manual, and Section 103.2 of the Standing Orders of The Regents of
the University of California. In such cases, the policy provisions
prevail.
A. Definitions:
Employee Organization: Any organization in which University
employees participate which interacts with the University
concerning grievances, labor disputes, wages, hours, and other
terms and conditions of employment. Academic bodies such as the
Academic Senate are not considered employee organizations for
the purposes of this policy.
Employee Organization Business: All legal activities of an
employee organization; for example, meetings, dues collection,
solicitation, distribution of employee organization literature.
Representative: Any person acting in the interest or on behalf
of an employee organization, including both University and
non-University personnel.
Restricted Areas: Work areas deemed to be inappropriate for
employee organization business and thus prohibited from use
include but are not limited to:
1. Academic areas while instruction, counseling/advising, or
research are in progress.
2. Research areas.
3. Private residential areas of students.
4. Confidential and/or secured areas, such as but not limited
to: record areas, cashier's office, computer operations,
telecommunications, Facilities Management, etc.
Open Discussion Areas: Lawn between University Center and
lagoon, Storke Plaza, and lawn directly behind Administration
Building.
B. General Rules:
1. Representatives of employee organizations are authorized
to make contact with employees only during nonworking
hours; i.e., immediately before and after work, and during
lunch and rest periods. In addition, employees may attend
organizationsponsored events only before and after work,
and during lunch and rest periods. For the purpose of
these regulations only, rest periods are not considered
work time.
2. All persons on University property are required to
identify themselves, for reasonable cause, upon request of
University officials acting in the performance of their
duties.
3. Violations of these regulations and other disruptions of
normal business activity should be reported to the
Employee Relations Office (x4263 and x4121).
C. Distribution of Literature:
No literature or any other materials may be affixed to walls,
floors, ceilings, elevators, stairways, trees, poles, etc.
Materials shall not be placed on parked vehicles.
1. Bulletin Boards/Kiosks:
Written materials may be posted on general purpose
bulletin boards, boards set aside for employee use in
nonrestricted areas, or on general purpose kiosks, when
the following criteria are met:
a. Letterhead or signature of responsible party and/or
name of employee organization is visible.
b. Only one copy of material is posted.
c. All materials must be removed within 10 days of
posting.
Representatives of employee organizations may post
materials at any time providing business activity is not
interrupted.
2. Handbilling:
Representatives of employee organizations may distribute
leaflets, bulletins, or authorization cards to consenting
employees in areas that are generally open to the public
and that are at least 25 feet from the entrances/exits of
campus buildings and parking lots, and that are also a
safe distance from the curbings of campus roads, provided
litter problems are avoided. Materials shall not be placed
on parked vehicles.
3. Mail:
a. Mail sent to University employees through the U.S.
Postal Services, where postage has been prepaid by
the employee organization, will be delivered.
b. Employee organization representatives have reasonable
access to department mailboxes where they exist in
non-restricted areas.
c. Use of the inter-campus mail system by employee
organizations is prohibited.
D. Employee Lounges:
Where rooms in non-restricted areas have been designated as
employee lounges, solicitation of consenting employees is
permitted during, before, and after work, during lunch hour and
rest periods.
E. Meeting Rooms:
Use of general facilities by employee organizations should
be scheduled in accordance with UCSB Policy 5604, Policy on
Facility Scheduling During the Regular Academic Year and Break
Periods, or UCSB Policy 5551, Facility Scheduling During the
Summer Months. Facilities assigned to departments should be
scheduled through the Employee Relations Office. Room use fees
will vary depending on the specific room(s) being secured.
F. Prohibited Activities:
1. Employee organizations and their representatives are
prohibited from using University facilities and equipment
such as, but not limited to: automobiles, computers,
projectors, telephones, office supplies, and typewriters.
Photocopying and reproduction equipment may be used, at
the University's convenience, when all associated costs
are paid by the employee organization.
2. Interference with entrances to buildings and University
functions or work activities; disturbances of office,
classes, study facilities, and patient care and research;
and harm to property are prohibited.
3. Use of sound amplification equipment must be approved by
the Dean of Student's Office. Sound amplification
equipment may only be used in open discussion areas as
defined above. In addition, amplification is restricted to
the hours between 12 noon and 1 p.m. in Storke Plaza and
the Cheadle Hall Lawn.
For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
Last Modified By: HMW, 5/21/97
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