UC Santa Barbara                                      Policy 5820
  Policies                                              
  Issuing Unit:  Administrative Services                Date: March 1, 1986
  
  
  
  
                       ADVANCEMENT OF FEES
                     FOR SEMINARS/WORKSHOPS
                                
  I.   PURPOSE AND SCOPE:
  
       In accordance with conditions set out in UCSB Policy 5800, paragraph
       II.C., as part of the UCSB Employee Development Program, departments
       may request advance payment of position-related seminars and
       workshops for their employees when necessary. This procedure
       provides guidelines for obtaining an advance.
  
  II.  REFERENCES:
  
       A.   UCSB Policies Manual, Policy 5800, UCSB Employee Development
            Program.
       
       B.   UCSB Policies Manual, Policy 5170, Reimbursement of Travel
            Expenses.
       
  III. PROCEDURE:
  
       Responsibility                Action
  
       Employee                      1.Obtains approval from department to
                                       attend a seminar or workshop.
       
       Department                    2.Completes and submits Form 6
                                       (Request for Travel Advance), and
                                       Request for Travel Approval with the
                                       necessary signatures to the Assis
                                       tant Vice Chancellor of Personnel
                                       for approval. (See UCSB Policy 5170,
                                       Attachments D & E.)
       
       Personnel Office              3.Reviews, and if approved, signs and
                                       forwards to accounting for payment.
                                     4.Records seminar/workshop information
                                       on Employee Development record.
       
       Accounting                    5.Issues a check to the sponsoring
                                       agency giving the seminar/workshop.
       
       Department                    6.Prepares travel voucher form to
                                       clear advance and submits to
                                       Accounting.
       

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Last Modified By: HMW, 5/21/97

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