UC Santa Barbara Policy 5566
Policies
Issuing Unit: Administrative Services Date: February 1, 1985
OFFICE SPACE FOR REGISTERED STUDENT ORGANIZATIONS
I. REFERENCES
A. University of California Policies and University of California
at Santa Barbara Campus Regulations Applying to Campus
Activities, Organizations, and Students
B. UCSB Policies Manual, Policy 5554, Control of the Use of Space.
II. POLICY:
A. The Chancellor may assign, upon recommendation of the Physical
Planning Committee, on-campus office space available for use by
registered student organizations to the Director, Activities
Planning Center. Reassignment, upon the recommendation of the
Associated Students Finance Board, will take into
consideration:
1. Previous history of office space use by the group, i.e.,
has the group made effective use of the space or has the
privilege been abused.
2. Relative need one group has vis-a-vis other applying
group(s), and whether groups have alternative space
available.
3. Size of group, i.e., how many members?
4. Beneficiaries of the group's programs or activity, i.e.,
number of non-members benefiting.
5. Longevity of the group, i.e., the group must have been a
registered campus organization for at least one year prior
to making the request.
B. At any time, group(s) may be required to give up their assigned
space, if, after a Finance Board hearing and recommendation to
the Director, Activities Planning Center, the Director decides
that this action is warranted.
ASSIGNMENT OF OFFICE SPACE
FOR REGISTERED STUDENT ORGANIZATIONS
I. PURPOSE AND SCOPE:
The Chancellor has assigned on-campus office space available for use
by registered student organizations to the Director, Activities
Planning Center. This procedure establishes the necessary steps by
which such space can be re-assigned to the student groups.
II. REFERENCE:
UCSB Policies Manual, Policy 5566, Office Space for Registered
Student Organizations.
III. PROCEDURE:
Responsibility Action
Registered Student Organization 1.Completes space request,
available at the Planning Center and
the Associated Students Office,
third floor, UCen, and returns it to
either of those offices.
A.S. Finance Board 2.At the request of the Director,
Activities Planning Center, reviews
at least annually (typically during
Spring Quarter) all office space
requests.
3.Submits a recommendation to the
Director, A.P.C., regarding which
groups should have specific office
space.
Director, A.P.C. 4.Holds hearings at the request of the
Director, A.P.C., during academic
year to determine whether a student
organization which has been assigned
space has abused that privilege, and
makes recommendations to the
Director, A.P.C., on whether the
group should retain the space.
5.Reviews the recommendations (item
#4, above) made by A.S. Finance
Board, insures that there are no
suggestions that appear to be in
violation of any other policies or
regulations, and assures that the
proposed assignments are as
equitable and fair as possible with
this limited resource of space.
6.Determines which groups will be
given (or retain) specific space,
based on Finance Board
recommendations.
7.Coordinates notification of all
groups concerned of decision and
insures that if a group does not
want or use the space assigned that
other groups will have the
opportunity to be reconsidered.
8.Maintains the record of space
assignment of student groups, hold
requests obtained during the
academic year until the annual
assignment meeting (item #3, above)
unless reassignment becomes
possible, through any group(s)
becoming inactive, disbanding, or
otherwise losing access to an
assigned space.
For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
Last Modified By: HMW, 5/21/97
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