UC Santa Barbara Policy 5545
Policies
Issuing Unit: Administrative Services Date: February 1, 1985
SCHEDULING OF FACILITIES BY NON-UNIVERSITY USERS
I. REFERENCES:
A. University of California Policies and University of California
at Santa Barbara Campus Regulations Applying to Campus
Activities, Organizations, and Students.
B. UCSB Policies Manual, Policy 5548, Facility Scheduling During
the Regular Academic Year and Break Periods.
C. UCSB Policies Manual, Policy 5551, Facility Scheduling During
the Summer Months.
II. POLICY:
In accordance with UCSB Policies 5548 and 5551, Business Services
schedules University facilities for non-University organizations and
individuals. Excluded from this policy are the following facilities:
Cliff House, Events Center, Residence Halls, University House,
Centennial House, University Center, and athletic facilities when
the event is athletic in nature. In addition, this policy does not
include conference scheduling, i.e., when on-campus lodging is
involved.
A. General:
1. University properties shall be used only in accordance
with Federal, State, and local laws and shall not be used
for the purpose of organizing or carrying out unlawful
activity.
2. All persons on University property are required to abide
by University policies and campus regulations and shall
identify themselves upon request to University officials
acting in the performance of their duties.
3. All requests for use of University properties may be
denied if the request is not in accordance with campus
regulations and shall be denied if circumstances are such
that the event will present a clear and present danger to
the orderly operation of the campus.
4. On University grounds open to the public generally, all
persons may exercise the constitutionally protected rights
of free expression, speech, assembly, worship and
distribution and sale of noncommercial literature
incidental to the exercise of these freedoms; such
activities shall not interfere with the orderly operation
of the campus time, place, and manner regulations.
5. Use of University properties for commercial purposes and
personal financial gain is prohibited without the express
approval of the Chancellor or his designee. Sale of
commercial products within the rented facility may be
permitted.
6. An event scheduled by a non-University user may not
duplicate any UCSB program or course.
7. As stated on the Application for Use of Facilities
(Attachment A), the user agrees to be responsible for
damage to University property occasioned by the scheduled
activity; also, to indemnify the University against
liability arising out of or caused by users' activity on
the campus. Evidence of Liability insurance may be
required by the Business Services Office.
8. The use of the University name, if proposed use involves
more than just specifying the location of an event, must
be approved by the Vice Chancellor, Administrative
Services, through the Business Services Office.
B. Approved Uses:
Facilities may be scheduled for purposes such as:
1. Workshops and seminars.
2. Entertainment for general public.
3. Non-athletic events which are to be held in athletic
facilities.
4. Fund raisers.
5. Religious and political meetings/rallies. (Note: Although
religious and political organizations shall have access to
University properties on the same basis as all other
organizations, as a State instrumentality, the University
must remain neutral on religious and political matters. The
University cannot sponsor or fund religious activities,
and cannot sponsor or fund political activities, except when
authorized by The Regents or the President or their designees.)
6. Lectures or movies.
*Note: Fund raising and entertainment events sponsored by
non-University users which are designed primarily to attract a
UCSB student audience will not be permitted during the regular
academic year.
C. Scheduling:
Facilities are assigned on an "as available" basis which is
determined by Business Services' contact with the Campus
Scheduling Office.
D. Fees:
A rental fee, plus the cost of any requested services will be
assessed. The basic rental fee is the Cost Recovery amount which
has been established by Facilities Management. Charges for a
specific facility are then determined by Business Services
according to:
1. Seating capacity (size of room) .
2. Type of facility; i.e., classroom, stadium, athletic field,
lecture hall, theater.
3. Status of user; i.e., community service (non profit) or
commercial (profit).
4. Admission or participant fee.
Additional services, such as audio visual equipment, parking
services, furniture services, etc., will be arranged by
Business Services according to users' needs and will be billed
by Business Services along with the facility rental fee, except
that food service needs must be arranged by the user.
University Center or Residence Halls are the only vendors
permitted to sell food in University facilities; they will bill
the user separately for food service.
For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
Last Modified By: HMW, 5/22/97
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