UC Santa Barbara                                      Policy 1625
   Policies                                              
   Issuing Unit:  Academic Affairs                       Date: May 1, 1990
   
   
   
   
          COORDINATING SUBCONTRACTING PLANS FOR RESEARCH
              CONTRACTS FUNDED BY EXTRAMURAL AGENCIES
   
   I.   References:
   
        A.   University of California Materiel Management/Purchasing
             Subcontracting Plan Format (available from the Small Business
             Coordinator, Purchasing)
        
        B.   Federal Acquisitions Regulations (FAR) 52.219-09; (available in
             the Office of Research Development and Administration)
        
        C.   Department of Defense Federal Acquisitions Regulations
             Supplement   (DFARS) 252.215-7000 (available in the Office of
             Research Development Administration)
   
   II.  POLICY:
   
        Federal regulations require the University to prepare a
        subcontracting plan for each federally funded research contract of
        $500,000 and greater. The aim of a subcontracting plan is to give
        small business concerns and those businesses owned and controlled by
        socially and economically disadvantaged individuals a fair and
        equitable opportunity to compete for business. Often included in
        these research contracts are subagreements with outside
        universities.
        
        The subcontracting plan, prepared by the Small Business Coordinator
        in the Purchasing Department, will designate an estimated portion of
        the contract awarded for travel, equipment, supplies, maintenance,
        publication and related costs.
   
   III. PROCEDURE:
   
        Office of Research Development and Administration (ORDA):
        
        A Contracts and Grants officer in the Office of Research Development
        and Administration will inform the originating department when an
        agency has requested any alterations to the existing contract
        proposal and/or its budget.
        Originating Department:
        
        The originating department should forward a copy of their completed
        contract proposal for $500,000 or greater, or any revised budget for
        such proposal to the Small Business Coordinator at the time it is
        submitted to the Office of Research Development and Administration.
        In addition, the originating department should forward a copy of
        their supplement to an existing proposal, award, or request for
        renewal, totaling $500,000 or greater when added to the existing
        awards, to the Small Business Coordinator at the time it is
        forwarded to the Office of Research Development and Administration.
        
        It is the originating department's responsibility to contact the
        Small Business Coordinator in the Purchasing Department if a
        subcontracting plan is required. The originating department should
        identify areas within the budget where subcontracting is
        realistically available. A "Subcontracting Budget Summary" form,
        located at the end of this policy, should be completed for each
        contract proposal. The Small Business Coordinator will provide
        assistance as needed.
        
        Purchasing Department:
        
        Following the originating department's request, a subcontracting
        plan will be prepared by the Small Business Coordinator for
        proposals of $500,000 or greater, or proposal revisions bringing the
        total cost to $500,000 or greater. Subcontracting plans may need to
        be prepared for proposals less than $500,000 if requested by an
        awarding agency.
        
        In the absence of the Small Business Coordinator the Purchasing
        Supervisor will provide assistance.
   
   

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Last Modified By: EBH, 7/09/98