UC Santa Barbara Policy 1600
Policies
Issuing Unit: Academic Affairs Date: July 1, 1985
UCSB AFFILIATION AGREEMENTS
I. REFERENCES:
A. Standing Order 100.4(cc)(6) of The Regents of the University of
California, concerning affiliation agreements with other
institutions or hospitals.
B. President Saxon to Chancellors, et al., Delegation of
Authority: To Execute Certain Affiliation Agreements, October
3, 1975.
C. Chancellor Huttenback to Associate Vice Chancellor Marcus,
Delegation of Authority: To Execute Certain Affiliation
Agreements, July 1, 1985, and subsequent Santa Barbara campus
delegations.
D. Regulation No. 750 of the University of California Academic
Senate, as revised, regarding status of persons in charge of
courses.
II. POLICY:
A. Definition:
An affiliation agreement is a contract with a non-UC
agency/institution involving an obligation and commitment in
support of an academic program either at UCSB, or another
institution or hospital. There may or may not be a financial
obligation.
B. Background:
UCSB affiliated with organizations such as hospitals,
educational institutions, governmental agencies, community or
public service groups, and similar organizations to provide for
the training of UCSB students at those organizations, the
training of students from other institutions at UCSB; and to
further the educational, public service, or research mission of
the University.
A written agreement is entered into between UCSB and the
affiliating organization to address issues such as liability,
financial support, academic supervision, and faculty
appointments.
C. Authority:
Agreements involving either a commitment to a program not
previously approvad or direct financial commitment by the
University must be approved and executed by The Regents. The
President's authority to execute all other affiliation
agreements has been delegated to the Chancellor, with
subsequent redelegation to Contract and Grant Officers.
All proposed agreements must be reviewed for legal form by the
Office of the General Counsel.
D. Responsibilities:
A written affiliation agreement setting forth the relationship
between UCSB and another organization shall be established
whenever a campus unit is involved in (a) training of UCSB
students by an organization other than the University of
California, (b) training of UCSB students by UCSB faculty at a
non-University of California facility, (c) training of non-
University of California students at UCSB, or (d) sharing of
resources which furthers the educational, public service, or
research goals of the University of California.
(Note: when UCSB students are to be trained by an organization
other than the University of California, personnel responsible
for the training are to be appointed to the faculty of the
University in accordance with Academic Senate Regulation 750.)
1. The academic department or administrative unit sponsoring
the student or training program prepares a Request for
Affiliation Agreement (ORDA Form 600) describing the
affiliating agency, program concept, prior involvement in
activities of a similar nature (if any), anticipated
academic and fiscal impact, UCSB personnel involved,
nature of the involvement of non-UCSB personnel, and other
relevant supporting detail. The Request must be endorsed
by the Provost/Dean of the School or College or appropri
ate Vice Chancellor, and submitted to the Office of
Contract and Grant Administration for processing.
2. The Office of Contract and Grant Administration reviews
the Request for completeness and submits it to the Office
of The Vice Chancellor for approval.
3. The Vice Chancellor reviews the Request for acceptability
of concept, appropriateness of any proposed faculty
appointment of non-UCSB personnel who will be responsible
for training UCSB students, adequacy of academic
safeguards with respect to the supervision and scope of
training of UCSB students, fiscal implications, and
consistency of the program with the overall academic plan
of the department or administrative unit. An approved
Request is returned to the Office of Contract and Grant
Administration; a Request not approved is returned to the
academic department or administrative unit with an
explanation of the reason for denial and the Office of
Contract and Grant Administration is notified.
4. The Office of Contract and Grant Administration determines
if a written agreement is necessary. If so, in
consultation with the academic department or
administrative unit, the Office of Contract and Grant
Administration drafts an agreement, negotiates the terms
of the agreement with the affiliate, obtains all necessary
approvals, and, following discussions with The Vice
Chancellor and General Counsel as necessary, determines
whether the affiliation requires Regental approval. If
Regental approval is not required, the Office of Contract
and Grant Administration executes the agreement and
distributes the copies. If Regental approval is required,
the Office of Contract and Grant Administration prepares
The Regents Item for review and submission, via the
Chancellor, to the Office of the President.
Please direct questions about these policies to Meta.Clow@vcadmin.ucsb.edu. For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
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Last Modified By: EBH, 7/09/98