Disposal
of Inventorial Equipment | Disposal
of Non-Inventorial Equipment & Property | Purchase
Surplus Property
Surplus property is defined
as property that is obsolete, damaged, unusable or excess to a department's
need.
The department head has the authority to declare University property
assigned to their custody as excess to their department's needs.
Central Stores has the responsibility to dispose
of UCSB's excess and surplus property, and is delegated the authority
to establish suggested selling prices or advise departments how to establish
fair market value.
Central Stores will be happy to work with
you to determine the most efficient and economic method of disposal suitable
to the item(s) involved.
All disposals must be conducted according to University policy and guidelines
as set forth in Business
& Finance Bulletin BUS-38, "Disposal of Excess Materiel and
Transfer of Federally-Funded University-Owned Material."
If the surplus property is inventorial, approval by the Equipment
Management department is required prior to disposal. Sales of property
originally acquired with extramural funds must comply with the specific
terms of the relevant contract or grant. See DISPOSAL
OF INVENTORIAL EQUIPMENT below.
The procedure varies for disposal of inventorial and non-inventorial
property. See below for complete processing instructions.
Furniture Services is available to pick up your surplus property. Our
phone number is (805) 893-2732 and fax number is (805) 893-4314. You may
also e-mail jeff.goldmann@stores.ucsb.edu
to arrange pick-up services.
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- Determine whether the property is inventorial equipment. Generally,
an item of equipment is inventorial if it has a value of $5,000 or greater;
(it usually has a UCSB PROPERTY TAG affixed to it.)
Not all items of equipment with property tags, however, are inventorial.
Prior to July 1, 2004 the equipment threshold was $1,500 and many departments
have not removed tags from older items that are no longer inventorial.
In order to be certain that an item of equipment with a property
tag is inventorial, either (a) locate it on a printed copy of your
department's inventory (EQ920); (b) look it up on-line in CATS; or
(c) contact Equipment Management, x2389.
- Verify that each item of inventorial equipment (a) belongs to your
department (you cannot dispose of another department's equipment) and
(b) has UC title (you cannot dispose of federal or other non-UC title
equipment without written approval from the agency which holds title
to it).
Custody and title can be verified by using any of the three methods
listed under 1 above.
- If the property is inventorial equipment, it belongs to your department
and has UC title, complete
an Excess and Surplus Property Disposal (ESPD) form (pdf format)
listing all items of inventorial equipment. Directions on completing
the ESPD form are found at the Equipment
Management website.
Please indicate any special instructions or conditions on the form.
For example: contact telephone number, minimum sale value, and requests
for donation.
-
After completing and signing, send the Excess and Surplus Property
Disposal form to Equipment Management. They will review it for
accuracy, and forward the form to Central Stores. For Equipment Managment's
address, click
here.
-
Furniture Services will then call your department to coordinate pickup.
There is a charge for pickup (Furniture
Services recharge rates). If desired, departments may bring items
to Central Stores after the Excess and Surplus Property Disposal
form has been received in Central Stores. There is no charge for departments
to drop off surplus property. Please make sure you include a copy
of the Excess and Surplus Property Disposal form with any property
you drop off.
-
If surplus equipment is sold, proceeds from the sale are returned
to the department in accordance with a sliding scale percentage approved
by the Campus Income and Recharge Committee. No money is returned
for sales of less than $75.00.
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If surplus property is non-inventorial (no UCSB property tag and/or value
of less than $5,000) departments have more discretion as to the methods
of disposal:
-
While a department may not sell its own surplus, non-inventorial
and non e-waste items may be trashed or recycled by the department.
-
Furniture Services will pick up surplus non-inventorial items for
departments and dispose of them by sale, trash or recycling. To request
this service, submit a Furniture
Services Requisition (pdf format) form to Central Stores. Furniture
Services will then call your department to coordinate pick up. There
is a charge for this service. (Furniture
Services recharge rates).
-
Departments may bring non-inventorial items to Central Stores, after
coordinating delivery with Jeff Goldmann in Furniture Services (x2732).
There is no charge for departments to drop off surplus property.
-
Disposal of non-inventorial surplus property is at the discretion
of Central Stores, with an emphasis placed on recycling as much as
possible. Generally, if any of these items are sold, no money is returned
to the department.
UCSB departments are welcome to call or visit
Central Stores to view surplus property. Our
viewing hours are Tuesdays and Thursdays from 1:00 - 4:00 p.m. You may
also call Jeff Goldmann at x2732 to see if we have something you are interested
in.
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